This page may contain affiliate links.  As an Amazon and Rewardstyle affiliate, we may earn a small commission for any purchases made through these links. Click here for the disclosure statement. 

Think of your photo albums on your phone, your playlists, and your notes apps: Are they organized? Do you know where to find something you created two months ago? Can you effortlessly locate something you created a couple of months back? 

I’m not saying you need to know where everything in your tech spaces is—that’s what the cloud and search tools are for! However, the organization of your digital spaces plays a pivotal role in streamlining your daily life, which means you’ll have more time for your hobbies and relationships.

You don’t need to overhaul your lifestyle or change who you are to become a Type-A, ultra-organized person, but reducing the junk that’s built up over time in the form of screenshots, bookmarked webpages, events, finances, inspiration, and entire groups—will free up space on your tech and in your life. With the focus on remote work and digitally-led lives, the best organization apps available are often free and will show you how to organize your life without any heavy lifting. 

Apps that do it all

Image: App Store

Notion

Notion is often called people’s “second brain” system. It houses everything that you can think of, making it easy to stay organized while still keeping things easily accessible. Notion starts out as a blank page, but you can customize it by adding databases, tasks, emojis, videos, embedded links, widgets, formulas, app integrations, and pages within pages to your heart’s content. If you want a space that does it all, use Notion! It may feel overwhelming at first, but it’s the best organization app because it’s fully customizable! It’s certain to be everything you need if you put time into creating it. 

Image: App Store

Google Drive

No surprise here: Google Drive tends to cover all the bases. With everything from documents, to spreadsheets, to photos, to meeting invites, to daily tasks, to notes, and so on, GDrive is one of the most robust free app suites available. Google’s products integrate well with iOS and Android devices, making them even more valuable for collaborative work or staying connected to loved ones. This all-in-one suite is great for work and life and is especially useful for keeping things organized while taking classes. 

Image: App Store

Dropbox

Dropbox is a widely beloved storage system that excels in securely storing and managing your files. With its user-friendly interface and features, it’s easy to use for personal or business purposes. Whether you need a convenient way to access files on multiple devices, store important documents as an archive, or create backups for added peace of mind, Dropbox has got you covered. Its reliable cloud-based infrastructure ensures that your files are protected and always accessible no matter where you travel or which device you’re on. 

Top apps for organizing your photos

Image: App Store

Gemini

For those of us who are always taking screenshots, creating content, or posing with friends—Gemini is an invaluable app when it comes to decluttering your phone's photo, video, and audio file collection. With intelligent algorithms, it quickly scans and identifies duplicate, similar, and blurry photos, allowing you to reclaim precious storage space. By automating the search for unnecessary images, Gemini also helps you streamline your photo library, making it easier than ever to find and cherish the photos you love most. 

Image: App Store

VSCO

VSCO is a popular app with both photo-editing and photo-sharing options. It allows you to edit, save, and post your photos all in one place, eliminating the need for juggling multiple apps or duplicating photos. VSCO has intuitive editing tools and fun filters that make it quick and easy to adjust your photos before you post. The app also serves as a vibrant community for photographers and photo lovers, where you can connect with like-minded individuals, explore inspiring works, and share your own creations. 

Image: App Store

InShot

This app is for content creators and social media fans. InShot is similar to CapCut, providing a place for storing and managing your video and photo content. InShot has a long list of features—volume, speed, filters, transitions, you name it—to enhance your videos into short-form creations you can be proud of. While there may be a slight learning curve, it serves as a fantastic introduction to crafting captivating Reels or TikToks. 

Top apps for organizing your calendar

Image: App Store

Sunsama

While Google Calendar is powerful, it can be made even better with integrations, like Sunsama. If you’re someone who likes task-batching or time-blocking, Sunsama is incredibly helpful for sectioning your day while still keeping track of various commitments, projects, tasks, and events. In the Sunsama interface, you can add tasks to your daily view and move them around—before, after, or within certain timeboxed areas. One of the best perks of Sunsama is that it syncs across all platforms, from Google Calendar to Notion to ClickUp. You can even automate scheduling tasks to save Future You time, making it one of the best and most valuable organization apps. 

Image: App Store

Motion

Motion is a jack of all trades: an AI-powered planner and task manager that will assist you so that you can get more done, boosting productivity and keeping you organized. It’s one of the best organization apps that covers a lot of ground. Motion will automatically create a to-do list for you based on the information you provide (which only takes seconds). With screens for calendar views, project management, and even team meeting collaboration, Motion will help you remember and meet deadlines before you even have a chance of missing them. 

Top apps for organizing your notes

Image: App Store

Todoist

Todoist is a popular task management and notes app with unique features that make it a valuable tool when compared to simpler notes-taking apps. It excels in quick content capture, allowing you to swiftly jot down tasks, reminders, and ideas with only a few clicks. With its intuitive interface and powerful organization capabilities, you can easily categorize and prioritize tasks, set due dates and recurring reminders, and collaborate with others when needed. Whether for personal use or team projects, Todoist keeps you on top of your tasks and helps you stay organized and productive, from a list of your favorite TV shows to your to-do list for next Monday. 

Image: App Store

Evernote

Evernote is a versatile note-taking and organization app that offers a whole slew of benefits. It allows you to create and store notes, lists, and documents in various formats, including text, image, and audio recordings. The note app’s interface is sleek and minimal without looking outdated, which can be motivation within itself! With its matching browser plugin, Evernote makes it convenient to save and categorize web pages, articles, or resources for future reference or revisiting, rather than having to sort through your “Other Bookmarks” folder—or is that just me? Whether it's saving research material, collecting ideas, or organizing personal projects, Evernote provides a seamless option to keep your digital life organized and easily searchable.

Top apps for organizing your reading list

Image: App Store

Goodreads

Goodreads is a popular website and app that serves as a virtual bookshelf and reading community. It allows you to create a personal library, including books you’ve read, books you want to read, and books on your wishlist—or any other lists you want to make. With features like personalized book recommendations, reviews, and ratings, it helps people discover new books and connect with fellow readers, including friends. Goodreads also provides a platform for discussing books, joining book clubs, and participating in reading challenges, fostering a vibrant community of book enthusiasts.

Image: App Store

Excerpt

This app is a useful tool for readers and a huge time saver for those who often want to bookmark a passage or page to read again. The app uses your phone’s camera to record page numbers or sections, book titles, and group excerpts together for easy reference. Excerpt is useful for people who love quotes, those doing research or building a bibliography, or anyone who wants to return to some of their favorite passages time and time again. 

Image: App Store

StoryGraph

StoryGraph is a book tracking and recommendation app designed for avid readers. Unlike traditional book apps, StoryGraph offers more nuanced and customizable reading categories such as mood, pace, and character-driven plots. It provides personalized reading recommendations based on your preferences and offers in-depth book statistics and analysis. Additionally, StoryGraph encourages more diverse reading by highlighting representation in books and providing content warnings, ensuring a more inclusive reading experience for everyone.

Top apps for organizing your online bookmarks

Image: App Store

elink

With elink's Chrome Extension, you can effortlessly save various types of content from the web. Whether it's article links, videos, cloud files, social media posts, or images, a single click is all it takes to save items to your searchable link library or a custom content collection. The bookmark manager feature allows you to personalize your saved content by adding notes and modifying titles or descriptions–much like how you can use Pinterest to add your own text to an image you save. You can even organize links into folders and subfolders, create new folders on the go, and access your bookmark library seamlessly. elink goes beyond just saving content how your typical browser does; instead, it enables you to “bundle” web links into collections that can be shared via email newsletters, websites, or consolidated on a curated web page. Your bookmarked web content is stored in a centralized location, making it easy to search, filter, and retrieve valuable information based on title, keywords, tags, content type, and date range—all of which will save you time and the headache of wading through your past searches. 

Image: App Store

Pocket

Pocket is a browser plugin/app that offers a convenient way to organize and store bookmarks online. It allows users to save articles, web pages, videos, and other online content to their Pocket account with a single click. These saved items can then be accessed across various devices, so it’s easy to revisit and read later (without the distraction of bookmarking even more online sites), and provides a clean and distraction-free reading experience, removing unnecessary clutter from web pages as well. It also offers tagging and folder organization features that allow users to categorize and search for saved content in a breeze. And, with its offline reading mode, Pocket allows you to access your saved content anytime and anywhere, making it the perfect “I’ll read this later” solution.